MEETINGS


WAIS Divide 2013 Science Meeting Group Picture
Group photo from the 2013 WAIS Divide science meeting in La Jolla, CA. You don't want to miss the 2014 science meeting!

2014 WAIS Divide Ice Core Science Meeting

September 22-24, 2014
(with 25-Sep 'Focus Meetings')
Scripps Seaside Forum
8610 Kennel Way
La Jolla, CA 92037

Overview  |   Deadlines  |   Registration  |   Talks  |   Posters  |   Agenda  |   Lodging  |   Travel

Overview

The 2014 WAIS Divide Ice Core science meeting will be a 3-day event. The dates are September 22-24, 2014 and it will be held at the Scripps Seaside Forum at Scripps Institution of Oceanography in La Jolla, CA.

The science meeting will have activities for all 3 days and a banquet dinner the evening of the 23rd (Tues). Everyone associated with the project is encouraged to attend (PIs, technicians, students, field support staff, drillers, NICL). Members of the broader science community that are not associated with the WAIS Divide Project are also welcome. Media representatives are not allowed at this meeting because preliminary results will be presented.

The accompanying 'focus meetings' that we normally have during the science meeting will be held on Thursday, September 25. The focus meetings go into more detail than most project participants are interested in. It is recommended that you only attend focus meetings on topics that you are highly interested in. The tentative schedule for the focus meetings is below.

8:00-9:00 AM: 2014-15 Field Season Planning Meeting
Location: Acapulco Room on the second floor of the La Jolla Shores Hotel
The 2014-15 field season at WAIS Divide is going to be very busy. In addition to the four borehole logging groups, IDDO will be retrograding the drilling equipment, ASC will be removing everything from the arch and extending the casing, and the SCO will be retrograding the core handling equipment. The people participating in the 2014-15 field season should attend this meeting. Don Voigt is the meeting leader.

9:00-11:00 AM: Executive Committee Meeting
Location: Acapulco Room on the second floor of the La Jolla Shores Hotel
Topics on the agenda include publications, ice allocation, data sharing, and the wind down of the WAIS Divide SCO. Please submit your agenda requests to Ken. Ken Taylor is the meeting leader.

11:15 to 1:00 PM: NRC Town Hall Meeting
Location: Acapulco Room on the second floor of the La Jolla Shores Hotel
The National Research Council (NRC) is working on a study for NSF aimed at identifying priorities for NSF's investments in Antarctic and Southern Ocean research. The goal of the committee's work is to develop consensus recommendations on the most compelling research that could feasibly be undertaken in the coming decade, and outline steps to implement the research. Laurie Geller from the NRC would like to take advantage of having a large number of ice core researchers in one place to hear our interests and priorities. This is a great opportunity to influence research priorities, including ones not related to ice coring. Even though IDPO has a document with the priorities of the ice coring community, it is important to get them into this document which NSF will use to set priorities for the whole U.S. Antarctic Program.

1:00 PM onward: Self Organized Discussions Related to Publications
Location: No set location — find a table by the pool or have coffee in the restaurant
Because this is the last science workshop for the project, you are strongly encouraged to take advantage of having all of your colleagues present to form small groups to discuss specific publications.

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Deadlines


Monday, June 30 - Last day to submit abstracts to Joe Souney (joseph.souney@unh.edu)
   
Monday, July 28 - Last day to register for meeting at $200 price point
   
Monday, August 18 - Last day to register for meeting at $250 price point
  - Last day to book a hotel room at the group rate at the La Jolla Shores Hotel

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Registration

To register for the meeting, please complete the secure online REGISTRATION FORM by MONDAY, JULY 28.

The registration fee is $200. Only online registrations will be accepted.

Registrations after July 28 will include an additional $50 late fee. Registrations will not be accepted after August 18.

The registration fee includes the meeting venue, three continental breakfasts, three box lunches, snacks at breaks, the poster session, and a banquet dinner on Tuesday night (September 23). There is a spot on the REGISTRATION FORM to indicate your meal preference for the banquet dinner.

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Talks

If you would like to give a talk please indicate so on the registration form. Once we receive all of the abstracts for the proposed talks we will group the talks into focus areas for presentation. Please plan on 15 minutes for talks. There will not be enough time for all the requested talks. The talks should present material suitable for publication in a high level journal. The talks should be organized around specific topics and include all the information relevant to that topic. The talks should not be organized around the work of a particular lab or grant. After reviewing the requests for talks, Ken may request that some presenters incorporate additional material or combine their talk with others. Many people will be requested to convert their talk to a poster.

The deadline for submitting the abstract for your proposed talk is MONDAY, JUNE 30. Abstracts submitted after June 30 will not be considered. This will give us enough time to review the content of the proposed talks and discuss modifications with the authors.

To submit your abstract (2-page maximum, including figures), simply email it to Joseph Souney via joseph.souney@unh.edu. If possible, please email your abstract in Microsoft Word format.

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Posters

Because we are limited in the number of posters that we can accommodate at Scripps Seaside Forum, and because we anticipate potentially more posters than we can accommodate, we are instituting a new policy for the posters: if you are interested in presenting a poster at the meeting, you must email your poster abstract (see details below) to us by MONDAY, JUNE 30. Once we receive all of the poster abstracts we will determine whether we can accommodate them all. If we can't accommodate all of the poster requests, posters with topics that are WAIS Divide specific will take priority over non-WAIS Divide specific posters.

Also, if you are interested in presenting a poster, please indicate so on the registration form.

The deadline for submitting the abstract for your proposed poster is MONDAY, JUNE 30. Abstracts submitted after June 30 will not be considered.

To submit your poster abstract (2-page maximum, including figures), simply email it to Joseph Souney via joseph.souney@unh.edu. You have two style options when submitting your poster abstract:

  1. Email the poster abstract text and any relevant figures (2-page maximum, including figures; send your text in Microsoft Word if possible); or
  2. Reduce your poster down onto one 8.5" x 11" piece of paper and email it (Word, PDF, JPG, PPT formats are fine)

Posters must be PORTRAIT STYLE and no larger than 36" WIDE (x 60" TALL). Posters will be posted on the walls of the conference room and grouped by topic. Each poster will have an assigned wall space so it is critical that your poster is no larger than 36" WIDE. We will supply the materials needed to post the posters. All you need to bring is your poster.

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Agenda

The AGENDA FOR THE SCIENCE MEETING is now available. The agenda will not be changed except for possibly switching the order of some talks if that makes for a better sequence. Please note the meeting runs until 4PM on Weds, September 24, and you don't want to miss the last set of talks by Rob Mulvaney and Richard Alley.

The last page of the agenda contains a map of the La Jolla Shores Hotel & Scripps Seaside Forum area. It is a ~0.5 mile (~20 minute) walk between the hotel and the Scripps Seaside Forum. The hotel's shuttle bus only has seven seats, so we encourage you to walk.

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Lodging

La Jolla Shores Hotel, 8110 Camino Del Oro, La Jolla, CA 92037 http://www.ljshoreshotel.com

You need to make your own reservations directly with the Hotel Reservations Department at (800) 237-5211. Please refer to the "WAIS DIVIDE SCIENCE" when making reservations. The group rate is $159.00 plus tax (currently 12.5%).

When calling for reservations, an American Express, Visa, Diner's Club, Master Card, Discover or Carte Blanche credit card number with the expiration date will be required to guarantee the reservation. Reservations received after the cut-off date will be confirmed on a space available basis at published rates.

The "cut-off date" for accepting reservations into this room block is MONDAY, AUGUST 18. Reservation requests received after 5:00pm local time at the Hotel on the cut-off date will be accepted on a space and rate availability basis.

Please note that reservations that are not cancelled with a 48-hour notice will be charged. This includes changes to the reservation such as early departures.

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Travel

People need to arrange for their own travel from the airport to/from the hotel. We have been told that a taxi ride from San Diego International Airport (SAN) to La Jolla Shores is about $50.00. There are also shuttles that stop at multiple hotels that may be less expensive (http://www.san.org/sdia/transportation/default.aspx).

The La Jolla Shores Hotel is just a short walk (along the water) to the Scripps Seaside Forum so no transportation is needed to get to/from the conference center.

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